Apps for property managers, sorted by the job each one does on the phone

A property manager's iPhone carries the management system, a maintenance app, an inspection app, a business phone line, a signature app, the scanner and notes that came with the phone, and at least one general assistant. The useful question is not which is best but what each one is for, what it costs a year, and which job none of them covers. Below: the apps other lists name most often, grouped by job, each in its maker's own words with the price its maker publishes.

Most property managers already have the apps. Fewer can say what each is for, what the year's bill comes to, or where two overlap. This page sorts that out, job by job, for the manager who answers to owners: residential or commercial, a few dozen doors or a few thousand. It covers apps, not AI: the leasing and maintenance agents, the AI inside AppFolio and Buildium, and what each general assistant keeps are in our guide to AI for property managers.

Who is writing: Equerry, whose own app appears in the last group, the general assistants, marked as ours. Equerry is not property-management software and connects to none of the systems below. No maker paid to be here, there are no affiliate links, and a subscription to anything listed earns us nothing.

How the list was assembled

The jobs are the ones that recur across published lists of property-management apps; the apps under each are the names those lists repeat, plus the ones the makers of the management systems publish themselves. Three rules:

• The maker describes the app. Every description is quoted or closely paraphrased from the maker's site or App Store listing, read 6 November 2026. Nothing was tested or scored; within a job the order is alphabetical.
• Prices are the maker's published US-dollar prices, with the billing period and the minimum, because "$1.49 per unit" means little without the 50-unit floor under it. Where a maker publishes no price, the entry says so. Prices change and may exclude tax.
• Platforms are as the maker lists them. For the management systems that means the App Store listing of the manager's app; the full system is usually a browser on the Mac.

Every app on one screen

Rent, accounting and work orders: the management system

This is the one chosen for the whole company, and the phone app is how it reaches the site visit. Each maker below publishes its own manager app; the resident apps (AppFolio's Online Portal, Buildium's Resident Center, Rent Manager's Tenant App) are separate and are what your tenants install. Equerry does not connect to any of these systems.

• AppFolio Property Manager. The App Store listing: "As an existing AppFolio customer, you can work from anywhere with the AppFolio Property Manager mobile app." iPhone and iPad (iOS 16.7 or later). Price: AppFolio's pricing page, headed "Flexible Plans That Scale With Your Business", lists Core "Starting at" $1.49 "Per Unit/Per Month" with the note "Minimum spend and 50 unit minimum apply. Contact us for details."; Plus $3.20 and Max $5.00 per unit per month, each with "Minimum spend and units apply."
• Buildium. The App Store listing: "Designed with property managers in mind, our app puts the power of our industry-leading software at your fingertips." iPhone, iPad and Mac (macOS 14 or later on Apple silicon). Price: Essential "starting at" "$65/month", Growth $202, Premium $420; above 5,000 units, or for community associations, the page gives a phone number. Its pricing page also lists a Property Inspections add-on, priced by plan and unit count.
• DoorLoop. The App Store listing opens: "Running properties means juggling rent, maintenance, leasing, and accounting." iPhone, iPad and Mac (macOS 11 or later on Apple silicon). Price: the pricing page, headed "Choose how much work DoorLoop does for you.", opens on its Yearly toggle ("Save up to 25% on Yearly!"): DoorLoop One at $2.50 "per unit, per month" ("$1.50 per unit above 100") with "Minimum of $199 per month", Connect at $4.00 with a $299 minimum and Multiply at $5.00 with a $399 minimum. On the Monthly toggle the same plans are $3.00 ("$1.80 per unit above 100", "Minimum of $239 per month"), $4.80 ($359 minimum) and $6.00 ($479 minimum).
• Rent Manager. Its mobile app page: "rmAppSuite Pro gives users the freedom to work anywhere," "Available for Android and iOS." Price: not published; the "Compare Bundles" page lists Basic, Plus and Premium, each ending in "Get Quote", with the rmAppSuite Pro Mobile App listed in the Plus bundle.
• Rentvine. The App Store listing for Rentvine Property Manager: "The Rentvine Property Manager app brings a fast, powerful mobile experience to your portfolio." iPhone, iPad and Mac (macOS 12 or later on Apple silicon). Price: its pricing page, "Property management software worth switching for", says "As low as $1.50 per unit", charged per active unit, plus a one-time setup fee the page does not quantify; the call to action is "Request Pricing".
• Yardi Breeze. The App Store listing for the Yardi Breeze App: "This is a companion app for Yardi Breeze software solutions." iPhone, iPad and Mac. Price: its pricing page, "Refreshingly Simple Residential Software", lists Breeze at "$1 per unit" with "$100 / minimum per month", "Based on annual agreement", and Breeze Premier at "$1 per unit (terms & minimums apply)" with a "$400 minimum based on annual agreement".

Maintenance

Both of these sit alongside the management system rather than replacing it, and both are sold to the company, not to one manager. Maintenance-triage agents that answer the phone are a different category, listed with prices on the AI for property managers page.

• HappyCo. Its pricing page, "HappyCo Pricing: Build the Platform Your Portfolio Needs", describes Maintenance Operations as "Every work order, inspection and make-ready in one place" and the platform as "Built for technicians in the field, not just analysts at a desk." Its FAQ says the "Happy Property: Maintenance app" requires "iOS 15.5 or later on supported iPhone and iPad devices", with offline use. Price: not published; "Only pay for what you need", and every product ends in "Book a Demo".
• Property Meld. Its pricing page, "Pricing to fit your operational needs", describes the Ops plan as "built for operators who want to go beyond day-to-day efficiency and drive strategic growth" and lists a "Technician Mobile App (native & consumer grade)"; vendors use a responsive web interface "without requiring download". Price: Ops is printed as "$2.00/unit"; MAX On-Call, which the page says "integrates directly with Property Meld, triaging every call", is printed as "$1.50/unit"; the footer states "$200/month minimum".

Inspections and photos

Move-in, move-out and periodic inspections are the part of the job that happens entirely on the phone, which is why these two are phone-first by design. Several management systems sell an inspection add-on of their own; check yours before buying a second app.

• RentCheck. "Replacing spreadsheets and hours of travel with tenant-guided inspections": the product lets "tenants to complete inspections themselves on their own schedules" through the RentCheck mobile app, with the manager's team reviewing the result. Price: "Simple per-door pricing that grows with you": Launch is $1.00, Accelerate $1.25 and Velocity $1.75 "per door / month", with add-ons printed at $0.20 to $0.30 per door (an "AppFolio Realm-X integration" is +$0.30 on Launch, +$0.20 on Accelerate) and "Start with a 14-day free trial"; Velocity's call to action is "Talk to a Product Expert".
• zInspector. Its home page: "The Most Powerful Inspection Solution for Property Managers," "Made for speed, engineered for scale — fully customizable and connected to the software your portfolio runs on," with a "Download on the App Store" badge. Price: "Free plan for under 5 units, enterprise tools at your price"; the pricing page's calculator, priced by unit count, shows Core at "$ 0.60 per unit", Plus at "$ 0.85 per unit" and Max at "$ 1.16 per unit" at its default settings, with monthly or annual billing, and the call to action is "Start Free Trial".

Calls, texts and signatures

• Docusign. Its mobile page: "Upload and sign documents yourself, send instant reminders and stay up to date on all your agreements," on "iPad, iPhone and Android devices." Price: Personal, "For individuals and sole proprietors with basic e-signature needs", is $11 a month on what the page calls "an annual commitment of $132", for "Send 5 envelopes per month"; Standard is $30 per user a month. The page quotes the "Annual | Billed monthly" price.
• Quo (formerly OpenPhone). A business phone number for the calls and texts that should not come from your personal line. Its home page: "Quo brings every call, text, and customer into one shared place, where your team and AI agents work together to make sure no opportunity gets missed, even after hours." It "works on mobile (iOS and Android) and desktop." Price: Starter is $19 per user a month billed monthly, or $15 "Billed annually at $180"; Business is $33, or $23 billed annually at $276; "All prices in USD", taxes and fees added at checkout.

Notes and scanning

• Apple Notes. Apple Support: "You can use the Notes app to scan documents and add signatures on your iPhone or iPad," which makes it the quickest way to keep a signed inspection sheet or a meter reading. Price: none; it comes with the iPhone, iPad and Mac.

The landlord lists are a different reader

Search for property-management apps and most of page one is written for a landlord running their own units, not for a manager answering to owners. The apps those lists name are good at what they do and priced accordingly: Baselane ("Smarter finances for a clearer mind") is free on its Core plan and $20 a month on an annual plan for Smart, and says it is "Trusted by 50,000+ real estate investors"; RentRedi ("One plan. Unlimited everything.") addresses "Why landlords switch" and is $29.95 a month, or $12 a month billed annually; TurboTenant is built for "self-managing landlords", with a Free plan and Essentials from $12.42 a month. None of them is built around owner statements, trust accounting or a staff of technicians, which is why they are named here and not in the table. If you own what you manage, our guide for real estate investors is the closer read.

The general assistants, as one category

ChatGPT, Claude and Gemini do the same job on a manager's phone: a first draft of the owner update, the renewal letter, the vendor email, a plain summary of a long contract. None of them receives a tenant's message or sends one. Each has an iPhone app, and the paid plan on each is about $20 a month as published on 6 November 2026: OpenAI's help centre says "ChatGPT Plus is a subscription plan that provides enhanced access to the ChatGPT web app for $20/month"; Claude Pro is "$20 if billed monthly" or $17 a month on the annual plan; Google AI Pro is $19.99 as an in-app purchase on the US App Store. What each one keeps of what you paste, and the setting that changes it, is on the AI for property managers page, which also covers Microsoft's Copilot. Our own app is in the same group and is described next, in our own words.

What each owner and tenant said: where Equerry fits

Every app above holds a thing: a ledger, a work order, an inspection, a signature, a phone number, a scan, a draft. None of them holds the conversation. "Hold the roof until after the sale closes." "We told 7C the dishwasher would be replaced, not repaired." "The electrician said the panel quote stands until the end of the month." That record lives in the manager's head and across three apps, which is why an owner's call so often starts with reconstructing the last one.

Equerry (this is our app) is a personal assistant for iPhone and iPad that keeps that record and answers from it. It connects to nothing: you hand it things, the way you would hand them to an assistant, and ask it questions later.

Equerry has an email address of its own, ending in @mail.getequerry.app. Put it on the CC line of a live thread and every later reply arrives on its own for as long as the address stays there; the original stays in your mailbox, and it never asks for your inbox. Price: Pro is $39.99 a month or $329 a year.

What Equerry is not: property-management software or a connection to one (it does not talk to AppFolio, Buildium, Yardi, Rent Manager, DoorLoop, Rentvine or any other system), a resident portal, a way to text or call tenants, a leasing or maintenance tool, or a source of advice. It holds only what you have sent it, plus your calendar if you allow that; an email you never forwarded is not in it. Two cautions before owner or tenant material goes in. Everyone on a CC'd thread can see the address, so forward where that matters. And what you send, with the calendar snapshot if you allow it, is processed by the outside providers listed on our AI disclosure page so that it can be searched and answered from. Applications, screening results and payment details are for your company's policy and your counsel to clear before they go into any app on this page, ours included.

Setting up the phone

Start with what the company already pays for: the management system's manager app and resident app, and whatever inspection or maintenance add-on it includes. Then buy only for the jobs still open: an inspection app if the system's forms are thin, a business line if tenants have your personal number, a signature plan if nothing you pay for signs. That leaves the owner and tenant record, which is rarely bought on purpose and usually noticed the first time an owner says "as I told you in March" about an email nobody wrote down. The habit itself, with or without an app, is in our guide to keeping track of multiple clients.

Sources, all read 6 November 2026, dollar prices from each maker's US page or US App Store listing. AppFolio, pricing and the AppFolio Property Manager App Store listing. Buildium, pricing and the Buildium App Store listing. DoorLoop, pricing and the DoorLoop App Store listing. Rent Manager, Compare Bundles and mobile app. Rentvine, pricing and the Rentvine Property Manager App Store listing. Yardi Breeze, pricing and the Yardi Breeze App Store listing. HappyCo, pricing. Property Meld, pricing. RentCheck, pricing. zInspector, home page and pricing. Docusign, eSignature plans and pricing and mobile app. Quo, home page and pricing. Apple, How to scan documents on your iPhone or iPad. OpenAI, What is ChatGPT Plus? (help centre article 6950777) and the ChatGPT App Store listing. Anthropic, pricing, download and the Claude App Store listing. Google, the Google Gemini App Store listing. Baselane, pricing. RentRedi, pricing. TurboTenant, pricing. Makers change their products and prices often; where a maker's current page disagrees with this one, the maker's page is right. This page is general information, not legal or financial advice.

Last updated 2026-11-06.

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